StobartNewman Privacy Policy

StobartNewman Ltd (“we”, “us”, “our”) is committed to protecting the privacy of our candidates, clients, and website users. We collect and process personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

We are registered with the Information Commissioner’s Office (ICO) as a data controller under registration reference ZC088607.

1. What information do we collect?

We may collect the following personal information:

• Name

• Contact information (email address, phone number, address)

• CV, employment history, and other job‑related information

• Notes from interviews or conversations

• Client feedback relating to your candidacy

• Website usage data (e.g., pages visited, browser type)

We only collect information that is relevant to recruitment and business communication.

2. Lawful basis for processing

We process personal data under the following lawful bases:

• Legitimate Interests – for recruitment activity, candidate assessment, client submissions, and business operations.

• Consent – when you explicitly agree to receive marketing communications or when required for specific processing.

You may withdraw consent at any time.

3. Why do we collect your information?

We use your information to:

• Provide recruitment and job‑matching services

• Assess your suitability for roles

• Communicate with you about opportunities

• Share your information with clients only after you have given consent

• Improve our website and services

• Maintain business records and comply with legal obligations

4. Who do we share your information with?

We may share your information with:

• Clients, only with your prior consent

• Third‑party service providers who support our operations (e.g., CRM systems, cloud storage, email services)

All third‑party processors are contractually required to comply with GDPR and maintain appropriate security measures.

5. Where do we store your information?

Your information may be stored in:

• The United Kingdom

• The European Economic Area (EEA)

• Other countries where our service providers operate

When data is transferred outside the UK/EEA, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses (SCCs) or equivalent protections.

6. How do we protect your information?

We take appropriate technical and organisational measures to protect your data, including:

• Secure CRM systems (e.g., Zoho Recruit)

• Encrypted cloud storage (e.g., OneDrive)

• Password protection and access controls

• Limiting access to authorised personnel only

• Ensuring third‑party processors meet GDPR standards

7. How long do we keep your information?

We retain candidate information for 12–24 months from our last meaningful contact, unless:

• You request deletion sooner

• We are required to keep data longer for legal or business reasons

• You give consent for extended retention

After the retention period, data is securely deleted or anonymised.

8. Your rights

Under UK GDPR, you have the right to:

• Access your personal information

• Correct inaccurate or incomplete information

• Request deletion of your data

• Object to processing

• Restrict processing

• Request data portability

• Withdraw consent

• Lodge a complaint with the ICO

9. How to contact us

If you have any questions about this privacy policy or wish to exercise your rights, please contact:

Email: tom@stobartnewman.com
Address: StobartNewman Ltd, 2nd Floor College House, 17 King Edwards Road, Ruislip, London, HA4 7AE
Company number: 15123190

10. Changes to this privacy policy

We may update this privacy policy from time to time. Significant changes will be communicated via email or a notice on our website.